Adding a graph in Microsoft Word 2016

This lesson is exclusive to members

Course contents
SECTION: 5
How to create a company template 2:20
SECTION: 8
How to make an interactive form 10:13
SECTION: 9
Creating personalized letters using Mail merge 4:34
SECTION: 11
Cheat sheet & shortcuts 3:23

Questions

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Course info

52 lessons / 3 hours

Overview

Hi there, in this Word tutorial course we’re going to learn Microsoft Word together. This is a project based course.

We’ll work through real world documents such as a formal business letter, monthly newsletter, a really long business report, a timetable and a visually exciting interactive PDF product document.

Projects included:

  • Creating a formal business letter

  • Creating a monthly company newsletter

  • Formatting a long business report, adding charts & graphs from Excel

  • Creating a timetable schedule using tables

  • Creating a company template using corporate fonts, colours & images

  • Creating a product overview PDF with basic interactivity

  • Creating a business form

  • Printing personalised letterheads & envelopes for client lists

This course is for beginners. You don’t need any previous knowledge of Word or any desktop publishing experience. We will start right at the basics but quickly get into working with up to date modern features.

You’ll work with images, logos & specific company colours. You’ll create corporate templates and reusable styles - automatically personalizing them using Mail Merge.

You’ll learn to make a monthly newsletter with links & videos ready for sharing & commenting. You’ll learn how to take charge of long documents; cleaning them up and adding professional graphs, infographics, tables and much more including exercise files. We will give you a printable 'cheat sheet'.

I will be around to help.If you get lost you can drop a comment on the video 'Questions and Answers' section that is below every video & I'll be sure to get back to you.

So my friend, now is your time to go from Word Zero, to Word Hero and for you to become the Microsoft Word professional in your office.


What are the requirements?

  • This course is for absolute beginners

  • You'll need a copy of Microsoft Word 2016.

  • No previous Word or desktop publishing skills are necessary.

What am I going to learn from this course?

  • How to work with your specific company fonts & colours.

  • Format text like a professional.

  • Work with various images, styles and implementations.

  • Save documents to older versions of Word.

  • How to save as a PDF.

  • How to make an interactive form.

  • Where to get inspiration for your design.

  • How to install new fonts.

  • Work with multiple column layouts.

  • How to personalise letters & envelopes from a list.

  • Adjust heading styles.

  • Work with really long text documents.

  • How to create a table of contents automatically.

  • How to work with bullets & numbering.

  • How to master tabs.

  • Create beautiful graphics & diagrams.

  • How to make an infographic.

  • How to work closely with Microsoft Excel.

  • How to work with comments & changes.

  • How to share you documents with others.

  • How to build your own company templates.

  • How to work with tables.

  • How to add videos to you documents.

  • You’ll get a cheat sheet, shortcuts and much, much more…

Who is the target audience?

  • Yes: This course is for people who need to learn Microsoft Word for work.

  • Yes: This course is perfect for people who need to upgrade their skills for their CV and job applications.

  • Yes: This course is for complete beginners and for people who know the basics of Word already.

  • No: This course is NOT for people who have advanced knowledge of Microsoft Word.

  • No:This is for PC version of Word 2016. (While 90% of this course will work on a Mac and in early versions of Word no guarantees can be made.)

Course duration 3 hours 18 mins

 

Daniel Scott

Daniel Scott

Founder of Bring Your Own Laptop & Chief Instructor

instructor

I discovered the world of design as an art student when I stumbled upon a lab full of green & blue iMac G3’s. My initial curiosity around using the computer to create ‘art’ developed into a full-blown passion, eventually leading me to become a digital designer and founder of Bring Your Own Laptop.

Sharing and teaching are a huge part of who I am. As a certified Adobe instructor, I've had the honor of winning multiple Adobe teaching awards at their annual MAX conference. I see Bring Your Own Laptop as the supportive community I wished for when I was first starting out and intimidated by design. Through teaching, I hope to bring others along for the ride and empower my students to bring their stories, labors of love, and art into the world.
True to my Kiwi roots, I've lived in many places, and currently, I reside in Ireland with my wife and kids.

Downloads & Exercise files

Download Exercise Files Download Completed Files

Transcript

Hi there, in this video we're going to look at making this pretty little graph, and inserting it into a Word document. So let's go and do that now.

First up, let's put a 'return' in, this is where I want my graph to go, and I'm going to go to 'Insert', and-- Word calls them charts not graphs, so go to 'Charts', and here's your basics, so we've got column, line, and pie charts, these are the ones you're probably going to use the most of, within here, say the pie charts--there's a couple of different ways of displaying this data, so decide which one you're going to use, I'm going to use the plain old 'Column' graph, this one here, click 'OK', and it inserts it.

It's given me this little Word document, sorry, this little Excel bar document, and it's gone and inserted it into my document, so I'm going to make it a little bigger. You can adjust the size, it puts it in the width of your column or your page by default, but you can drag it out to any old size. I'm going to use this one. It's given me some kind of place holder text, you could now just jump into Excel, copy the data, and replace it in here. We'll do that in the next video, we'll look at it a bit more advanced using Excel, connecting it up.

What I'm going to do is, I'm just going to go through and delete a few things. I'm going to select these three, I’m going to right click them, and say, 'Delete', 'Columns', you can see, it's just kind of a regular bar chart now. Now, instead of 'Series 1', this is going to be 'Gross Profit'. And what I'll do is I'll put in 2014, 2015... You can see, they’re adjusting across here. I've spelt gross profit wrong, you can see that too. And I'm just going to put in some data here, 400,000, 425,000, then we jump to a massive three quarters of a million, and now we've gone back. 

So we've got some data in there. Let's make this a bit bigger so you can start to see if you got a longer content. Some of the things you can change, that you want to change is-- I'm going to close this down, and then, what happens, a lot of people, they close it down, and they want to go and change this. To go and change it afterwards-- you might be at 'Home', you might have somebody else's chart. What you do is you click on the graph once, then you go along to 'Design', then this one that says 'Edit Data', click it up, magic, your little window pops back up again. So, if you lose it, that's what you can do to open it.

Let's go and do some style changes. So, with it selected, what you can do is double click this green bar here, and you can start playing around with these options, so 'Fill', there's some shapes, and here’s my bar graph. So what I want to do is actually go to this first one here, go to 'Fill', it's got an 'Automatic', it's using some of my default kind of faint colors, what I want to do is, I actually want to put a 'Solid fill' in, and I want to tell it what to do. So I can pick any of my colors here, I’ll pick these guys. I'm also going to-- there's some other things you can do, so say, 'Vary colors by point', watch this, you can start having kind of more of-- you see, it's automatically added a key down the bottom with different colors, just to help you work out what's what. 

You might like that, you might not like that, there might be just some features on here from your graphic you just don't want, and that's where this little option down the bottom here is, 'Chart Filters'. You can say, I want-- actually, that's slightly different. I want this one here, 'Chart Elements'. Let's say I want them but I don't want the legend, which is the key, because somebody will be able to work it out. I just want the colors because they look cool. So I've turned that off, you can see, you can turn on and off, all sorts of different things in here.

Next thing I want to do, or the last thing that you might want to do with your graph is-- I know there's an option here, it's says 'Chart Styles', this is one cool thing you can start with. By default it looks fine, looks perfect. You might go through and say, "Actually I'm liking this thing." You can start from here, you can obviously adjust it from here as well. You can double click it, double click to see this here, and go through and start adjusting colors and fills like you did before, but-- might get you really close to the thing you want to start with.

So that is how to insert a chart using Word. We're going to look at tying it into an Excel document a little bit more tightly in the next video. Let's go and do that. 

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