Saving for older versions of Microsoft Word and saving PDF files and Printing
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Course info
Overview
- Creating a formal business letter
- Creating a monthly company newsletter
- Formatting a long business report, adding charts & graphs from Excel
- Creating a timetable schedule using tables
- Creating a company template using corporate fonts, colours & images
- Creating a product overview PDF with basic interactivity
- Creating a business form
- Printing personalised letterheads & envelopes for client lists
- This course is for absolute beginners
- You'll need a copy of Microsoft Word 2016.
- No previous Word or desktop publishing skills are necessary.
- How to work with your specific company fonts & colours.
- Format text like a professional.
- Work with various images, styles and implementations.
- Save documents to older versions of Word.
- How to save as a PDF.
- How to make an interactive form.
- Where to get inspiration for your design.
- How to install new fonts.
- Work with multiple column layouts.
- How to personalise letters & envelopes from a list.
- Adjust heading styles.
- Work with really long text documents.
- How to create a table of contents automatically.
- How to work with bullets & numbering.
- How to master tabs.
- Create beautiful graphics & diagrams.
- How to make an infographic.
- How to work closely with Microsoft Excel.
- How to work with comments & changes.
- How to share you documents with others.
- How to build your own company templates.
- How to work with tables.
- How to add videos to you documents.
- You’ll get a cheat sheet, shortcuts and much, much more…
- Yes: This course is for people who need to learn Microsoft Word for work.
- Yes: This course is perfect for people who need to upgrade their skills for their CV and job applications.
- Yes: This course is for complete beginners and for people who know the basics of Word already.
- No: This course is NOT for people who have advanced knowledge of Microsoft Word.
- No:This is for PC version of Word 2016. (While 90% of this course will work on a Mac and in early versions of Word no guarantees can be made.)
Course duration 3 hours 18 mins
Daniel Scott
Founder of Bring Your Own Laptop & Chief Instructor
I discovered the world of design as an art student when I stumbled upon a lab full of green & blue iMac G3’s. My initial curiosity around using the computer to create ‘art’ developed into a full-blown passion, eventually leading me to become a digital designer and founder of Bring Your Own Laptop.
Sharing and teaching are a huge part of who I am. As a certified Adobe instructor, I've had the honor of winning multiple Adobe teaching awards at their annual MAX conference. I see Bring Your Own Laptop as the supportive community I wished for when I was first starting out and intimidated by design. Through teaching, I hope to bring others along for the ride and empower my students to bring their stories, labors of love, and art into the world.
True to my Kiwi roots, I've lived in many places, and currently, I reside in Ireland with my wife and kids.
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Transcript
Hey, in this video it's going to be nice and easy one. We're going to look at saving for an older version of Word. We're going to look at saving as a PDF, and printing. So, to save for an older version of Word-- Let's say we're sending it to somebody that has a very old version, The version we've sent them is not working, so what we can do is, we can go up there, click on 'File', 'Save As', and where am I going to save it to? I'm going to save it to my 'PC'. Where else it might save in to? It might save in to-- I'm going to put 'Browse'. I'm going to put in this specific spot, I'm going to stick mine into my 'Desktop', so I know where it's going.
Down the bottom here, where it says 'Save as type', I'll drop this down, and you can see, here's a bunch of different options. So, we're going to cut to the chase. There is the one that we're using at the moment, but then there's some older versions, 2003, and 97, so you can decide which of these you want to use. It's probably that one there, it will get you out of most of your troubles.
There are some features that won't work if you're doing some fancy interactive documents and fonts, that's probably not going to work on the older versions, but everything we've done so far will.
While we're here though, hey, there's PDF. So I can save this thing as a PDF as well. If you're sending a PDF with lots of images in it, what you might do is, you might save it in-- let's say it's really big in terms of file size, there's an option in here that says 'Minimum size', and that will just cut it down, the quality won't be as good in terms of the images. It will look fine on a screen, but maybe not in print as well, but at least it might be an email-able size now. I'm going to leave mine at 'Standard'. Let's click 'Save'. Hopefully now, on my lovely desktop, and there he is there. There is my PDF file. And that, I can dump into an email, and send off, it's nice and small in terms of file size. So that's how to 'Save As' all the Word files and PDFs. Let's jump back into Word, and look at printing.
There's nothing fancy about this. What we can do is, we can go to 'File', and there's an option in here that says 'Print', and in my case it's picked up my office printer, and I can just hit 'Print'. There's some basic things down here in terms of the page sizes. And you can change the different printer that it will go to in here. What you can also do is, by default there's the Microsoft Print PDF. It doesn't really matter whether you use this, or the 'Save As PDF’, you end up at the same place. So both do the same. Hit 'Print', and away I go. So that's saving for all the versions, PDFs, and hitting 'Print'.
Let's get on to our next project in which we're going to create our full page business newsletter, with a lot more details when we get into Microsoft Word. All right, I'll see you in that one.
