This lesson is exclusive to members

Microsoft Word 2016 Bootcamp - Zero to Hero Training

How to save and reuse snippets of text in Microsoft Word 2016 - Quick parts

Daniel Walter Scott || VIDEO: 39 of 52

Download Exercise Files Download Completed Files


You need to be a member to view comments.

Join today. Cancel any time.

Sign Up

Hi there, in this video we're going to look at selecting a chunk of either text, or-- it can be anything actually, and saving it so that we can reuse it, rather than styles. It's actually a block and chunk of text, and it's called quick parts. So let's go and look at that now.

First of all, we're going to find-- let's say that we spent a long time doing this title, this first paragraph, and this body copy. We’ve used this all through our document, it's our style. So, with it selected, I'm going to-- you can see that a little bit, I’m just going to put in an underline, for no reason-- but I want to select all of this, this first paragraph here. Why? Because I'm just sick of having to highlight a text, make it this, when I'm typing straight into Word, I just want to dump the text in, and adjust it, rather than having to apply the styles afterwards.

So, with it all selected, I want to go to 'Insert', and let's go along to this one called 'Quick Parts'. 'Quick Parts' just saves a chunk of text with old styles so you can use them later on. So we’re going to click 'Save Selection', got to give it a name, I'm going to call this one 'Chapter Heading'. And I click 'OK'. It just means that when I'm working on any new document I can go up to 'Insert', I can go to 'Quick Docs', and I can click on this. 

I just got a chunk of text ready to go, I can start adjusting it, and editing it, and pasting in the new stuff. You can do this with anything, it can be tables, it could be your terms of conditions, it could be your address, could be your-- anything. In terms of service, just after you end up putting in lots, just select it all, select with 'Parts', save it, give it a name, and you can click and insert it anywhere you like. Easy peasy.