How to use track changes in Microsoft Word 2016

This lesson is exclusive to members

Course contents
SECTION: 5
How to create a company template 2:20
SECTION: 8
How to make an interactive form 10:13
SECTION: 9
Creating personalized letters using Mail merge 4:34
SECTION: 11
Cheat sheet & shortcuts 3:23

Questions

Course info

52 lessons / 3 hours

Overview

Hi there, in this Word tutorial course we’re going to learn Microsoft Word together. This is a project based course.

We’ll work through real world documents such as a formal business letter, monthly newsletter, a really long business report, a timetable and a visually exciting interactive PDF product document.

Projects included:

  • Creating a formal business letter

  • Creating a monthly company newsletter

  • Formatting a long business report, adding charts & graphs from Excel

  • Creating a timetable schedule using tables

  • Creating a company template using corporate fonts, colours & images

  • Creating a product overview PDF with basic interactivity

  • Creating a business form

  • Printing personalised letterheads & envelopes for client lists

This course is for beginners. You don’t need any previous knowledge of Word or any desktop publishing experience. We will start right at the basics but quickly get into working with up to date modern features.

You’ll work with images, logos & specific company colours. You’ll create corporate templates and reusable styles - automatically personalizing them using Mail Merge.

You’ll learn to make a monthly newsletter with links & videos ready for sharing & commenting. You’ll learn how to take charge of long documents; cleaning them up and adding professional graphs, infographics, tables and much more including exercise files. We will give you a printable 'cheat sheet'.

I will be around to help.If you get lost you can drop a comment on the video 'Questions and Answers' section that is below every video & I'll be sure to get back to you.

So my friend, now is your time to go from Word Zero, to Word Hero and for you to become the Microsoft Word professional in your office.


What are the requirements?

  • This course is for absolute beginners

  • You'll need a copy of Microsoft Word 2016.

  • No previous Word or desktop publishing skills are necessary.

What am I going to learn from this course?

  • How to work with your specific company fonts & colours.

  • Format text like a professional.

  • Work with various images, styles and implementations.

  • Save documents to older versions of Word.

  • How to save as a PDF.

  • How to make an interactive form.

  • Where to get inspiration for your design.

  • How to install new fonts.

  • Work with multiple column layouts.

  • How to personalise letters & envelopes from a list.

  • Adjust heading styles.

  • Work with really long text documents.

  • How to create a table of contents automatically.

  • How to work with bullets & numbering.

  • How to master tabs.

  • Create beautiful graphics & diagrams.

  • How to make an infographic.

  • How to work closely with Microsoft Excel.

  • How to work with comments & changes.

  • How to share you documents with others.

  • How to build your own company templates.

  • How to work with tables.

  • How to add videos to you documents.

  • You’ll get a cheat sheet, shortcuts and much, much more…

Who is the target audience?

  • Yes: This course is for people who need to learn Microsoft Word for work.

  • Yes: This course is perfect for people who need to upgrade their skills for their CV and job applications.

  • Yes: This course is for complete beginners and for people who know the basics of Word already.

  • No: This course is NOT for people who have advanced knowledge of Microsoft Word.

  • No:This is for PC version of Word 2016. (While 90% of this course will work on a Mac and in early versions of Word no guarantees can be made.)

Course duration 3 hours 18 mins

 

Daniel Scott

Daniel Scott

Founder of Bring Your Own Laptop & Chief Instructor

instructor

I discovered the world of design as an art student when I stumbled upon a lab full of green & blue iMac G3’s. My initial curiosity around using the computer to create ‘art’ developed into a full-blown passion, eventually leading me to become a digital designer and founder of Bring Your Own Laptop.

Sharing and teaching are a huge part of who I am. As a certified Adobe instructor, I've had the honor of winning multiple Adobe teaching awards at their annual MAX conference. I see Bring Your Own Laptop as the supportive community I wished for when I was first starting out and intimidated by design. Through teaching, I hope to bring others along for the ride and empower my students to bring their stories, labors of love, and art into the world.
True to my Kiwi roots, I've lived in many places, and currently, I reside in Ireland with my wife and kids.

Downloads & Exercise files

Transcript

Hello wonderful people, in this tutorial we're going to look at doing track changes, where you get these crazy lines, where things have been deleted, and other things have been added, so we're going to tidy this up, make it look really easy to use, and track our changes. 

So the scenario is, me, Daniel Scott has drafted up this time-table, and I need to send it to one of my colleagues, Emma, and I want Emma to be able to go through, check it, and make sure it's right, and offer any kind of corrections, but what I'd like to happen is, I'd like to track what's going on, what changes she makes, so that I can agree, or at least just be aware of what's being changed. 

To do that, we need to turn it on first, so we need to go to 'Review', and we need to click this button that says 'Track Changes'. Nothing really happens except that it's recording now. Now I 'save' this, I email it to her, and ask her to send it back to me once she's finished.

Now, let's say that I'm Emma now, and I go in here, and I notice that it's a full stop instead of a semi colon, just a little thing. I think we should probably be more specific up here. I want to use Bangkok rather than Thailand. You'll notice that while I'm working, on the side here there's these little track changes here, these little kind of colored bars, this is what I call simple markup, and it's probably the best way to work, because the other option is to work in 'All Markup'. It starts getting really confusing quite quickly. This one's not too bad, because I've just done some simple changes, but it can get pretty crazy looking after a while, so simple markup's great, and what happens is, Emma can click on this, and check, you can see, those lines kind of turns on and off real quickly.

So she makes the changes, she saves it, sends it back to me, I open the document, it looks like this, and I can go up to here and look at it differently, I can decide-- actually I just want to see all markup because what I want to do is check what she's changed, I can see she's deleted Thailand, and gone to Bangkok, and I can say I accept that one, this one down here. Now if you aren't sure which one it’s at you can use this, 'Next' and 'Previous', you can kind of see my cursor highlighting this, 'Next', 'Previous'... So I'm at this one here, I'm going to say 'Accept', I agree, this one I agree, and the deleting of that, yes I accept, there's nothing more to check. You can obviously reject, and say no, I'm going to leave that as it was.

When you're finished, my advice when you are finished with a document, and you don't need to track changes anymore, turn that off because things can get messy if people open the document, and there are all markups on, and there's all sorts of junk everywhere.

That is how to track changes in Microsoft Word. Let's get on to our next video.

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