Hi everyone. Hey, we're gonna do a deep dive into the version history  that's this over here. We touched on it earlier,  but there are lots of other cool things it can do. Wanna wrap it all up In a nice video,  we'll talk about automatic backups, version history, how  to go back and forth in time, how to share links  of previous versions, all sorts of cool stuff. Alright, let's jump in. Alright, everything we need is hiding in something called  show version history.

We looked at it briefly earlier. Let's go into it properly. Um, so have nothing selected. So you can see the file name here and it should be there. You can find it under here, under the F under file. There it is as well.

Okay, either way,  we have our version history. Now first of all, let's talk about the auto saves. So there's a big chunk of uh, auto saves here. Your one that you're looking at probably  only has auto saves. I'm manually saving versions of my history as I go along. Okay?

But you can see here a chunk of auto saves. Now Figma says it saves it every like 30 minutes  that the file is idle. Just nothing's been changed on it. So it doesn't record everything  and every step, it just records kind of like, yeah,  pauses it records just before you go away for a break  or a pause and it will list  everybody that's worked on that file. It's just me working on this file at the moment. So it's less like an undo in say Photoshop  and more just like key parts, big milestones, which is I,  it's great there's automatic  and sometimes you want a bit more granular  and then you'll have to do a manual save.

The one thing to know about any of this version history,  whether you put it in  or it auto saves, is that if you're on the free plan  or if you are in drafts, it only saves it for 30 days. Okay? So put it into a paid team. So if you wanna keep it forever, okay,  and it saves it all in the version history, you need  to be in a paid teams plan. So you wanna save a version,  you can hit this plus option here,  or instead of going through all of that,  you can use the shortcut, which is command, uh,  option S on a Mac, ctr, alt S on a pc. And this acts as a regular kind of save.

The good thing about it is you get to add a bit  of detail, okay? Add a title, add a description, and save it. Just know that if you need to go back, okay,  you can go in here and you can do a couple  of things When you go to this list,  it works kind of strangely. Uh, let's say I wanna go back to five days ago, okay? If I click on this, it'll take me back to that page. You can see some of the design disappeared and I can view it  and I can zoom it, but I can't actually click on anything.

Okay? It is just like a, a view only. If you did want to go in here and say copy  and paste something else, or at least restore to this, all  of the options along here, even the auto saves  have these little dots here. Click on them and I can do a couple of things. I could restore to this version,  which means everything gets wound back to here. Okay?

And the good thing about that is let's say people are  commenting on our work, the comments remain, okay? So you don't lose those, but the  work will roll back to here. What you might wanna do is you might want to duplicate it. So you'll end up with two versions. And the cool thing about this is that,  well, it makes a copy of it. It's a completely separate file.

Now you might use this to kind of  Go off in a different direction. It might be to share this file so  that you can continue working on the original,  maybe another team member. The only thing to note is this original still has  its uh, version history. This new duplicate copy, completely new file, okay? Doesn't have the history. It's kinda started brand new.

Another thing you can do,  and what I often do if I wanna go back  and grab something is I'll go through here  and you can restore to this version. So let's restore to this old version, give it a sec, kind  of flashes and does something. And the big thing for me is I just tried it. I'm like what? Ah, it's this button up here, the done button, okay? I'm not sure why I need to click that as well.

Uh, but I do, okay now it's fully editable. And the cool thing about it's I can go and grab stuff. I don't know what I need. I don't know. I'm gonna grab this, I'm gonna copy it  and now I can go back to that first version. Even if you do a bit of work here, okay,  you wreck stuff, okay?

You can go back to that version history, okay? And go back to the one  that I was just working on, not my current version. Back to that one that I saved and I can restore to here. Restore to this version. Don't forget  to hit done once it flashes, wait, that flash will depend on  how complex your design is. Okay?

How much assets it's using, maybe hit done  and now I'm kind of back to where I was,  but I can paste that thing that I deleted accidentally  or broke or just wanna use it for reference. The other thing when working  with this is it can get kind of messy. So sometimes like this has got so many options in here,  like all these uh, auto saves in here. What you can do is you can go to filter  and actually just show me like say you're working  with a large team, just show me your changes. But for me, I'm the only one working on this  file, so that's not that helpful. What's helpful for me is I can turn off the auto saves just  for the things that I've purposely gone  and added a milestone for.

Okay, I've added to the version history, I've given the name  and it's only gonna show those that might be helpful. I'm gonna turn my auto studies back on. The other cool thing is you can actually  share previous versions. You can go back to here and say, actually I wanna  see when we did this. I wanna go to the little dots here. Okay?

And I wanna copy a link to this one, which is really handy. You can share that. It'll be view only, just like this. People can look at it, okay, but they can't update it  or change it or select it. But if you're referencing it, that can be really handy  to share the link. You see, I'll paste it in a browser  and it's sharing to this specific version of it.

Now look, Daniel's looking at it as well. The last thing I wanna show you is activity logs. I don't have the right uh, account for this,  but if you are working at the organizational  or enterprise plan level,  you can look at something called activity logs. They're pretty easy to understand, uh, to have a look. So in your admin account you'll have kind  of big brother access. You'll be able to see who, when  and what they did to the file  and where they accessed it from.

Okay? It's called activity logs  and you can kind of see it here. It's an admin setting,  but only if you have at the moment it's uh,  enterprise and organization. So if you do need to figure out what happened where,  this is a really cool overview. It's called the Activity log. Alright, that is the deep dive into version history.

Um, I will see you in the next video.